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CocoaTrace
Built for Ghana's cocoa supply chain

Track Every Bag.
Pay Every Farmer.

CocoaTrace gives Licensed Buying Companies real-time visibility into depot purchases, farmer payments, and cash flow — from the field to the warehouse.

Start for freeSee how it works

500+

Farmers tracked

30+

Depots active

GH₵ 2M+

Purchases recorded

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CocoaTrace

Overview

Kumasi Central Depot · Today

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1,748
Daily Purchases
+3.5%
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GH₵ 224K
Cash Paid Out
+12%
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87
Active Farmers
-2.3%

Recent Purchases

KO

Kwame Osei

53 bags

GH₵ 4,876

Pending
AS

Ama Serwaa

38 bags

GH₵ 3,230

Paid
KM

Kofi Mensah

72 bags

GH₵ 5,616

Paid

Cash at depot is below 20% of HQ disbursement

Cocoa branches and pods

From farm gate to HQ — every transaction, accounted for.

Platform Features

Everything a depot needs.
Nothing it doesn't.

Designed around the real workflow of Ghana cocoa buying — LBC to manager to purchasing clerk to farmer.

Purchase Flow
Record Purchases in Seconds
Purchasing clerks record cocoa bag purchases from farmers with grade, weight, and payment details. Advances are automatically deducted from outstanding credit balances.
  • Bag count & grade tracking
  • Advance deduction
  • PC-to-farmer debt chain
Double-Entry Ledger
Full Depot Bookkeeping
Every disbursement, purchase, and commission is recorded as a balanced journal entry. Cash balances, PC receivables, and cocoa inventory — always in sync.
  • DR/CR journal entries
  • Auto commission accrual
  • Low cash alerts
Credit Management
Farmer Credit & Advances
Issue cash advances to farmers, track outstanding balances, and enforce credit limits set by the LBC admin. No spreadsheets, no manual reconciliation.
  • Per-LBC credit accounts
  • Advance tracking
  • Credit limit enforcement
Inventory
Lot Tracking, Depot to HQ
Create inventory lots from purchases. Dispatch cocoa from depot to LBC headquarters in a two-step handoff — manager dispatches, HQ confirms receipt.
  • LOT reference numbers
  • In-transit status
  • HQ confirmation flow
Purchasing clerk working in the field
Built for the field

From the farm gate
to the back office.

Purchasing clerks in the field and LBC admins in the office both rely on CocoaTrace — built to work where Ghana cocoa buying actually happens, not just where the Wi-Fi is strong.

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Mobile-first

Designed for field use — works on any phone browser

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Offline-ready

Record purchases even in low-connectivity zones

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WhatsApp bot

Managers can log purchases directly in WhatsApp

Depot manager reviewing financial reports
How it works

Up and running
in three steps.

Modelled around how Ghana cocoa buying actually works — from LBC to manager to purchasing clerk to farmer.

01

LBC onboards and creates depots

LBC Admin

Register your Licensed Buying Company, create depots across your zones, and assign depot managers. Each depot gets its own ledger book automatically.

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Depot creation auto-triggers a double-entry ledger book — no manual setup needed.

02

Managers enroll farmers through PCs

Depot Manager

Depot managers register purchasing clerks for each zone. PCs search for farmers by Ghana Card or phone number. If already in the system, enroll them — no re-entry.

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Farmers belong to multiple LBCs. Each enrollment opens a credit account scoped to your LBC.

03

Purchases flow, ledger stays in sync

Purchasing Clerk

PCs record each cocoa purchase: bags, grade, price per bag, and any advance deduction. The depot ledger updates automatically — cash out, inventory in, PC debt settled.

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Manager commissions are accrued per purchase based on the LBC-configured rate.

For Licensed Buying Companies

Ready to take control of
your depot operations?

Join LBCs across Ghana who use CocoaTrace to manage depot managers, track farmer purchases, and maintain clean cash books — all in one platform.

Register your LBCSign in to your account

No credit card required · Set up in under 5 minutes